Controlling time is one of the most challenging tasks that one undertakes, not only in a schedule but in life. It is this challenge that requires the ‘Make It Happen’ attitude and it is this attitude that creates the performance and outcome of any goal or project. Your schedule is your most valuable communication tool to control time with the least amount of effort.
What Is The Scheduling Mindset?
The Scheduling Mindset is the most important part in originating and maintaining a schedule. It is the realization that you can control the project with effective scheduling and the attention that is required to maintain a schedule. This mindset must be established with the leaders and team members running the project.
The first step in controlling time is to understand and establish the project’s goals and the intermediate steps that are required to meet those goals. Task management is directly affected by the time constraints that are placed on a project and the effort that it takes to communicate the expectations of the project. It is this picture of expectations (Your Schedule) that is required in order to have everyone on the same page, adhere to and follow. Without an effective construction schedule, projects are destined for failure.
The creation of a realistic schedule, the method and attitude in which these goals are conveyed to the team members of the project set the tone and expectations of the project. This expectation sets up an accountability that measures performance and forces people to act. Without accountability or established expectations, things happen in their own time when it is convenient to the individual schedules of the participants of a project. The attitude in which a schedule is conveyed determines the success of a project. If this attitude is not forced by the leaders of the project, the project will run them.
Generally, the final version of the schedule going to construction should be an attachment to all contracts along with a procedure for communicating and documenting any changes as the project progresses. If the schedule is linked ﬁnancially to their performance, you will see increased attention and accountability.
Effective scheduling is critical in running a successful construction project. You cannot make proper and intelligent decisions without the right tools and information. Most importantly it is the attitude of expectation and accountability that will automate the power of the schedule to run the project.
NOTE: If the schedule is driving the project (which it must), you are required to keep it up to date, communicate the changes and convey the updated expectations to everyone involved.